Executive Support & Calendar Management
- Manage and optimize the CEOs’ daily schedules, including meetings, appointments, and travel arrangements.
- Prioritize and coordinate internal and external meetings across multiple time zones.
- Ensure the CEOs are well-prepared for meetings with necessary briefing documents, reports, and talking points.
Meeting Coordination, Minutes & Follow-Ups
- Organize and schedule executive meetings, board meetings, and cross-functional team discussions.
- Prepare agendas, take detailed meeting minutes, and track key action points.
- Follow up with relevant teams to ensure assigned tasks and commitments are completed on time.
- Maintain a task tracking system to monitor project deadlines and priorities.
Translation & Interpretation
- Assist in translating documents, reports, and business correspondence between English and Vietnamese.
- Provide interpretation support during meetings, ensuring smooth communication between Vietnamese and English-speaking stakeholders.
- Help draft and proofread bilingual materials for company-wide communication.
Communication & Coordination
- Act as the primary point of contact between the CEOs and internal/external stakeholders.
- Draft, proofread, and review emails, reports, presentations, and correspondence on behalf of the CEOs.
- Maintain clear and professional communication with executive teams, department heads, business partners, and ownership.
Administrative & Operational Support
- Handle general administrative duties, including document management, filing, and office organization.
- Manage confidential records, contracts, and business agreements securely.
- Oversee procurement of office supplies and ensure smooth office operations.
- Assist in tracking and following up on key projects, initiatives, and deadlines.
Travel & Event Planning
- Arrange local and international travel for the CEOs, including visas, accommodation, and itineraries.
- Support the planning and execution of business trips, factory visits, and high-profile meetings.
- Organize corporate events, VIP visits, and company-wide meetings as needed.
Confidentiality & Discretion
- Handle sensitive business and personnel information with the highest level of confidentiality.
- Maintain secure records of contracts, agreements, and strategic documents.
Special Projects & Business Support
- Assist in preparing business reports, market research, and executive summaries.
- Support cross-functional collaboration between TFC and Dary’s leadership teams.
- Lead or assist in special projects as assigned by the CEOs or wnership.
Experience & Qualifications
- Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
- Experience supporting senior executives in a fast-paced, manufacturing, or international business environment is preferred.
- Fluent in both English and Vietnamese, with strong translation and interpretation skills.
Skills & Competencies
- Strong organizational and time-management skills to handle multiple priorities efficiently.
- Excellent written and verbal communication skills in English and Vietnamese.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and administrative tools.
- Experience in meeting coordination, minute-taking, and follow-ups to ensure timely task completion.
- Ability to work under pressure, meet deadlines, and maintain professionalism at all times.
- Strong interpersonal skills and the ability to build relationships across different teams and cultures.
Personal Attributes
- Proactive and solution-oriented, with strong problem-solving skills.
- Discreet and trustworthy, with experience handling confidential information.
- Detail-oriented and highly organized, ensuring no task is overlooked.
- Ability to work independently while being a team player and collaborator.
